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AI Powered Document Processing Services from Cleardata

Ai Document Processing 

Cleardata delivers intelligent, Ai document processing, seamlessly capturing, classifying, and extracting data from any source using our advanced automation platform

Capture and extract data from any source - fast and flawless

At Cleardata, we provide Ai document processing solutions designed to capture and extract data from any source in a fast and accurate manner, providing solutions at scale.

Our intelligent data capture technology handles paper documents, scanned files, mobile uploads, emails, PDFs, and EDI data, converting them into actionable digital information.

Using Cleardata's AI powered platform, businesses can automate workflows, streamline document management, and improve operational efficiency across departments.

As a leading UK based digital mailroom and outsourced document processing provider, we digitise incoming mail, classify content, extract key data, and verify information using cutting-edge intelligent automation tools.

For more details, contact our team on 0800 046 8081.

Cleardata Omni Channel Data Capture

Accredited and Trusted
  • ISO 22301
  • ISO 9001
  • Cyber Essentials Plus
  • ISO 27001
  • Cyber Essentials
  • BS 10008
  • BS EN 15713
  • NHS Digital

Automated Document Processing Technology

Cleardata offers AI powered automated document processing technology, helping to transform businesses throughout the UK

Cloud Based Solution

Data can be processed on or off premises. Cleardata's team can complete automated data capture tasks and your own team can process documents automatically using the power of Generative AI.

Generative AI Powered Assistants

Generative AI Powered Assistants can summarise documents and provide suggestions and easy workflows to perform tasks or push documentation to the next point in the process.

Workflow & Rules Management

Create automated workflow processes based on your rules and requirements.

Task management & AI Collaboration

Manage tasks efficiently with support for an AI Powered Assistant to speed up your manual document tasks and processes.

Machine Learning & Document Recognition

Cleardata utilises Tungsten Automation, Kofax KTA solutions, which offer machine learning and document recognition features.

Analytics & Reporting

Analytics and dashboard reporting available to monitor your document automation and workflow tasks. Measure accurately and view a full audit trail.

Generative AI

What can our ai document processing solution do?

  • Extract and analyse your data.

  • AI powered insights for unstructured data. 

  • Faster and accurate decision making.

  • Ask questions and receive instant answers with notes back to the source.

Our AI-driven solution intelligently captures documents and data from a wide range of sources—whether physical, digital, or cloud-based.

With advanced machine learning, it accurately classifies, separates, extracts, and analyses your information to unlock real business value.

Automated Accounts Payable Processing

Trusted by 10,000+ Companies
  • Asthma+ Lung UK
  • Windsor Forest
  • Warrington Borough Council
  • Simarc
  • NHS
  • Horwich Farrelly
  • Biffa

What can I expect from generative ai?

Revolutionise the way your team works with automation software. Add Ai assistance and suggested action to your decision making, via an easy to use chat functionality. All within our cloud automated document processing and workflow system.

Claims Handler

Task: Review and process a legal car accident claim

Documentary Evidence: Presented with a panel showing a summary of the claim document evidence.

Claim Details: A table view showing details extracted e.g. claim reference, defendant name, claimant name, court name & incident date.

Generative Ai Chat Assistant: Gen Ai helper provides an overview of the case via an assistant chat tool. Users can also ask questions.

Ai Actions: GenAi suggested actions for next steps

Automated Workflow - Tick boxes to be checked for automated workflow e.g. request statements, engineer reports, initiate checks.

Data Model Creation: Create data models to hold all data associated with application.

Housing Officer

Task: Onboarding new tenants

Documentary Evidence: Presented with a panel showing a summary of the tenancy application.

Claim Details: Table Summary of application. e.g. reference, address, commencement of the tenancy.

Generative Ai Chat Assistant: Gen Ai helper provides an overview of the application via an assistant chat tool. Housing Officer can ask questions.

Ai Actions: GenAi suggested actions for next steps

Automated Workflow - Tick boxes to be checked for automated workflow e.g. initiate credit check, request identification, request guarantor details.

Data Model Creation: Create data models to hold all data associated with application.

Free Instant Quote Online!

For further details call 0800 046 8081 today or use our instant quote tool online now!

Strategic Technology Providers

At Cleardata, we work alongside some of the world’s leading technology specialists to deliver intelligent automation at scale. Our technology providers include Tungsten Automation (formerly Kofax) , Microsoft, and UiPath which give us access to best-in-class platforms for document intelligence, cloud automation, and robotic process automation.

By combining deep knowledge across many sectors with cutting-edge technologies, we help clients streamline operations, improve accuracy, and unlock measurable ROI.

We remain platform-neutral, focused on aligning the right technology with your specific goals. Whether it’s low-code automation, AI-powered document processing, or scalable cloud-based solutions, our team is here to guide you with clarity and confidence.

Our AI Powered Document Processing Benefits

  • Process Data Faster

    41% boost in efficiency and quality.

  • Save
    Time

    Reduce time to create extraction by up to 80%.

  • Reduce
    Costs

    Save money and increase revenue.

  • Improve
    Security

    Improve your data security and business compliance.

  • Accuracy

    Increase accuracy and reduce errors.

  • Employee Satisfaction

    Spend less time on monotonous tasks and improve employee satisfaction.

AI Powered Automated Document Processing Services from Cleardata

Why Choose Cleardata?

  • Secure Cloud Infrastructure - Our solutions are hosted in a highly secure Microsoft Azure environment, ensuring your documents and data are protected with enterprise-grade security.

  • Specialist Team - Our experienced team includes Business Consultants, Project Managers, Intelligent Capture Technicians, and Developers—delivering end-to-end support from planning to implementation.

  • Hybrid Service Model -  a powerful combination of compliant outsourced digitisation and data capture services, alongside advanced cloud-based document management and generative AI solutions.

  • Scalable and Flexible Support - Our outsourced services give you the flexibility to manage workload fluctuations without the need to recruit or train additional staff.

  • Tailored Solutions - Choose the level of service that suits your organisation—from digitisation and intelligent data capture to full AI-enabled automation platforms.

  • The automation project has been a great success, automating around 80% of the process and providing a £20k per annum saving.

    HR Manager, East Midlands Railway

  • Cleardata have quickly scanned around 150,000 legal files to an exceptional standard, with zero quality issues and great feedback from our legal team.

    Colin Jones, Group IT Director, Knights.

  • Cleardata's digital mailroom services have freed up a significant amount of time for Asthma + Lung UK.

    Supporter Care Manager, Asthma + Lung UK

  • We would recommend Cleardata's digital mailroom, outbound print and distribution services to other organisations in the charity sector.

    Supporter Care Manager, Asthma + Lung UK

IT Security

Cleardata has made substantial investments in our IT infrastructure and cybersecurity

This ensures robust protection for client data and seamless service delivery. Our security framework is built on best-in-class technologies and independently verified standards, including:

  • Cyber Essentials and Cyber Essentials Plus certifications.

  • Securing a locked server room.

  • Microsoft Azure Data Centre.

  • Crowdstrike for endpoint detection and response.

  • External SEIM solution managed by Netitude, a UK-based Security Operations Centre (SOC). 

  • Privileged Access Management (PAM) solution to enhance our security measures.

Case Studies

Read our latest case studies...

What can AI powered automated document processing do?

Smart acquisition of documents & files
Paper
Mobile devices
Emails
PDF/MS Office/TIFF/JPEG
XML, JSON, EDI
Data acquired from multiple sources
Website portals
Social media chat
Databases
Enterprise & legacy systems
XML, JSON, EDI
AI Understanding
Image perfection
Content separation
Content classification
Content extraction
Evaluate results
Machine learning

Need some more info?

Read our frequently ask questions, or contact our team on 0800 046 8081.

AI & Automation

Absolutely. We work closely with your team to map out your existing processes and design tailored, automated workflows that align with your specific business rules and governance needs.
Yes. Cleardata’s automation solutions are designed to integrate with most ERP, CRM, and case management systems, including SAP, Oracle, Microsoft Dynamics, Salesforce, and many industry-specific platforms.
Yes. We provide comprehensive onboarding, training, and ongoing support to ensure your team is confident using the automated systems and you’re getting maximum value from your investment.
AI enhances accuracy and efficiency by automatically reading, classifying, and extracting data from complex, unstructured documents — eliminating manual data entry, reducing errors, and speeding up processing times.
Simply contact us to arrange a discovery call. We’ll explore your needs, recommend the right solutions, and provide a roadmap for implementation tailored to your business.
Project timelines vary depending on complexity, but we typically deliver pilot solutions within 6–12 weeks. Full deployments are scoped carefully to ensure smooth integration and minimal disruption to your operations.
Data security is paramount. Cleardata’s automation platforms operate within ISO 27001 certified environments, with strong encryption, access controls, audit trails, and regular security monitoring to protect sensitive information.
No. Our goal is to use AI and automation to augment your teams, not replace them — freeing up staff from repetitive tasks so they can focus on higher-value, customer-focused or analytical work.
Key benefits include faster processing times, reduced manual effort, improved data accuracy, enhanced compliance, better audit trails, and the ability to scale operations without proportionally increasing headcount.
We deploy a range of cutting-edge tools, including Tungsten Automation TotalAgility (KTA), intelligent document processing (IDP), UI Path robotic process automation (RPA), and AI-powered data extraction and classification technologies.
We help automate document-driven processes such as inbound mail handling, invoice management, email processing, staff or client onboarding, and complex workflows. Our solutions can be tailored to your sector-specific needs, whether you’re in legal, financial services, healthcare, or manufacturing.
Yes. We offer process assessments and automation workshops to help you identify the highest-value use cases within your organisation — focusing on areas where automation can deliver the greatest ROI.
Yes, we can automate responses to your suppliers based on missing information. For example, an email notification stating No PO, No Pay.
The e-signature platform offers automated document signing and e-witness signing. Geolocation is provided to ensure witnesses are within 10 metres of the signer, providing enhanced compliance for remote document signing.
The e-signature platform offers automated document signing and e-witness signing. Geolocation technology is provided to ensure witnesses are within 10 metres of the signer, providing enhanced compliance for remote document signing.
We provide a secure environment for invited users to electronically sign, or provide a witness signature for documents online. The platform uses Advanced and Qualified electronic signatures, supported by robust authentication tech, to ensure electronic signatures are legally enforceable and compliant with applicable standards.
Our secure platform can check names, signature authentication and documents using both Advanced and Qualified E-signatures. The technology ensures high standards for both legal and security purposes. Passports can be verified, using NFC eChip and the system offers geolocation tracking to ensure witnesses signatures are within a 10 metre range of the signer.
Yes. Intelligent document processing systems can handle varying volumes of documents, as they’re designed to scale. This means that, regardless of the number of documents you have to process, from hundreds of documents a day to thousands per week, AI document processing has the ability to support high-volumes while still maintaining speed and consistency when you need it most.
Yes. AI document processing services from Cleardata can integrate seamlessly with ERP platforms, finance software, CRM systems, HR systems, document management systems and more. The extracted data can then be automatically exported into existing workflows. This therefore reduces duplication and the need for manual intervention, giving teams more time to focus on value-added tasks.
AI significantly reduces the need for manual processing. While this reduces human error, human oversight can still play an important role in the quality control, compliance review and general handling of those documents. With this in mind, many organisations will take a hybrid approach, combining human validation with automation as and when needed.
The accuracy of AI-powered data extraction depends on numerous factors. These include document structure and quality. However, when AI-powered data extraction is combined with OCR technology, the accuracy achieved is second-to-none, ensuring very high data extraction rates in the process. Validation rules and human review workflows can also be expertly built into the overall process. This enables data accuracy and compliance for critical operations that businesses, companies and organisations always rely on.
Combining machine learning with OCR technology, AI document processing ensures that algorithms can do the following: -Recognise both handwritten and printed text -Automatically extract key data fields -Classify various document types, including forms, contracts and invoices -Validate and structure data so it can be integrated into business systems accordingly Eventually, machine learning models will help to improve overall accuracy. It does this by learning from document corrections and patterns.
Implementation timelines will vary. This depends on a number of things, including integration requirements, document types and complexity. Here at Cleardata, we will assess your document workflows during an initial consultation and provide a tailored implementation plan. This will be aligned directly with your individual operational needs for added peace of mind.
Security is critical when it comes to AI document processing. Cleardata offers a secure Microsoft Azure environment. Documents are protected, with controlled access, cyber security, defined retention policies and encrypted transfers. This is why AI document processing and automation is so beneficial for sectors like healthcare, legal services, public sector organisations, finance, insurance and many more that are heavily regulated.
By adopting AI document processing in the UK, British companies, businesses and organisations can do the following things to benefit them and their processes: -Reduce the need for manual data entry -Improve processing accuracy -Boost processing speed -Lower operational costs -Minimise human error -Enhance compliance processes -Aid in audit trails -Speed up turnaround times AI document processing supports a company’s digital transformation. It benefits those organisations because it has the ability to automate document-heavy workflows accordingly.
AI document automation has the ability to benefit a wide range of different industries and sectors to carry out a range of processes. It’s especially useful for sectors that are highly-regulated. As such, AI document automation is used in: -Accounting -Finance -Healthcare -Insurance -Legal services -Logistics -Supply chain -Public sector organisations Any company with intensive document workflows can benefit from AI-powered data extraction and document workflow automation.
AI-powered document processing, also referred to as Intelligent Document Processing (IDP), uses a combination of artificial intelligence (AI), Optical Character Recognition (OCR), and machine learning to extract, classify and process data from documents automatically. Enabling businesses to automate manual data entry also helps them to improve document workflow efficiencies throughout various departments, industries and sectors.
Cleardata’ AI document processing services can effortlessly handle a variety of both unstructured and structured documents, including: -Purchase orders -Invoices -Application forms -Legal agreements -Contracts -Delivery notes -HR records -Claims -Case files -Financial documents Both paper (after the scanning process has been completed) and digital files, including PDF, email attachments and images, for instance, can be processed efficiently and accurately.

What we do

We offer physical and digital document services and solutions with AI powered processing including:-

Automate your processes!

Contact our digital team to get started. Call 0800 046 8081.