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Electronic Signature

Cleardata offers a compliant electronic signature solution that provides online esignature, together with identification verification as standard. Improve your contract management and send, sign and exchange documents online in minutes using SmartSign!

Esign & Identification verification

If you're looking for more than a standard esignature product, try our platform which offers both advanced and qualifed esignature solutions with built in ID verification, saving you valuable time by verifying the person you are dealing with.

Save time, improve rates of signature and benefit from our automated ID verification service to provide fast and efficient ID verification for your customers.

SmartSign is built by VSiD, the UK Government listed Digital Verification Service and leading onboarding solutions provider. This ID and sign product meets eIDAS Regulations.

The solution was designed with compliance in mind. If your company relies on a validated signature and ID, this product will tick all your boxes. Receive a complete audit trail for every stage of the electronic signature process, along with a user friendly activity dashboard, allowing full visibility of all your transactions.

The product offers an affordable solution that will improve compliance for your business. The SmartForms library feature enables automation of standard forms and templates, allowing fast creation of documents for your teams.

Esignature Solution - SmartSign

With a range of simple, advanced and qualified electronic signatures, you can be assured of receiving the most cost effective solution that delivers the highest level of security and reliability to meet today's business needs. Together with our dynamic fillable SmartForms, we can help streamline onboarding workflows and sign-up customers faster. Product features include:-

Electronic signature

Easy to use Esignature solution with full audit trail. Add documents via upload, dropbox or smart forms. With complete audit trail.

ID Verification

Qualified esignatures, with name and document checking as standard.

Configurable Workflows

Configure workflows to ensure the solution works for your business needs with esignature sequencing. From simple signature to full ID validation.

Templates & Specified Attachments

Use templates and attachments for each transaction. Enable set fields to be added to save time. Additional fields can be added if required, for example witness signature.

Activity Reporting Dashboard

The activity dashboard allows seamless management of esignatures, with a user friendly view of transactions, dates, recipients, items subject and status, with links to a case review and audit log. View by pending, complete and cancelled status.

Case Review

Review signatures via the case review screen which shows the subject, status, expiry, parties involved, transaction sequence, scheduled reminders, documents and action log by person.

Transaction Audit Trail

Full audit trail and certificate provided for each transaction which is permanently retained. This provides an individual transaction reference, party status, date and time with location data

Compliant Solution

Compliant with EIDAS Regulations, our innovative esignature product offers advanced and qualified electronic signature with identity certification. Transactions expire after 30 days, with 90 days retention of document.

Browser geolocation security

Strict browser geolocation ensures witness signatures are performed within a 10 metre geolocation of the signer, ensuring a high level of compliance.

Benefits

Intelligent E-signature and ID Verification

  • Cost Savings

    VSiD offers a low cost solution, with E-signature and ID sign as standard features.

  • Save time with automated digital identification

    Automated ID verification enables your customers to verify identity quickly and easily. Clients can provide digital evidence of identity, rather than have to physically send documentation.

  • Improve Signature Rates

    Increase the number of clients completing, signing and returning your documentation.

  • Compliance

    Full audit trail and geolocation features to ensure integrity of signatures and improve compliance.

  • Fast deployment

    Our VSiD platform can be integrated and deployed quickly and easily.

  • Ease of access

    Transactions can be completed from desktop, pc, laptop, tablet or mobile device.

Accredited and Trusted
  • ISO 22301
  • ISO 9001
  • Cyber Essentials Plus
  • ISO 27001
  • Cyber Essentials
  • BS 10008
  • BS EN 15713
  • NHS Digital

Qualified Electronic Signature

Our Features

Our SmartSign product by VSiD offers a range of innovative features to help save your company valuable time and efficiencies:-

Verify name and signature using our standard features.
Give advisers, agents, or other authorised parties the capability to view, share, and coordinate multi-party signing and witnessing throughout the exchange and finalisation of important legal documents.
Ensure users enter a one time code to verify their identity
Manage your multi party signing workflows and set the sequence in which each person can access, complete, sign, and exchange documents.
Certify witnessing and signature of deeds - HMLR compliant certificate of electronic signature is generated.
Allow authorised users to have final sign off authority, with ability to ensure multiple documents and transactions are checked.

Contact Our Team

For further details call 0800 046 8081 today or get in touch now!

AI Powered Automated Document Processing Services from Cleardata

Why Choose Cleardata

  • Safe and Secure Cloud Infrastructure - Our solution follows the AES (Advanced Encryption Standard).

  • Cyber Security - Certified to Cyber Essentials Plus.

  • Digital Identity and Attributes Trust Framework - Platform technology and quality management assessed and found to meet the requirements of the Framework and VSiD is listed on Gov.UK as a Digital Verification Services (DVS).

  • Information Security - Assured to ISO27001:2022

  • "I was surprised and impressed by the flexibility on offer from VSiD and the quick turnaround in creating our library of SmartForms. For Bott & Co, with its high volume of claims to process, they provided the ideal solution at a very competitive cost, and we have continued to use their services for over six years now."

    Coby Benson, Flight Delay Compensation Solicitor.

  • "We turned to VSiD to assist us in reducing our paper usage, streamline our processes and provide our clients with a better end user experience. It's proving to be an invaluable tool to our business and is well received by our staff and clients".

    Alex Nicholson, Partner, James Cowper Kreston (JCK).

  • "With over 1000 legal documents needing to be signed, sealed and executed annually SmartSign has proved invaluable to Bury MBC in securely speeding up processes whilst allowing the Authority to remain compliant."

    Andy Carlile, Former Legal Practice Manager, Bury MBC

Sustainability

Cleardata is committed to providing sustainable document management services throughout the UK. Our carbon reduction plan is in place with a pledge to Race to Zero and we’re working towards net zero by 2050, with a target of a 50% reduction in emissions by 2030. Our scan on demand services helps reduce physical journeys and carbon footprint for file retrievals, with files retrieved, scanned and digitally delivered.  Our North East facility features a 7.35kw, 32 solar panel system generating around 6000 KWH of electricity. 20% of our energy usage is from renewable sources.

Downloads

Find out more about our e-signature solution.

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Need some more info?

Read our frequently ask questions, or contact our team on 0800 046 8081.

We provide a secure environment for invited users to electronically sign, or provide a witness signature for documents online. The platform uses Advanced and Qualified electronic signatures, supported by robust authentication tech, to ensure electronic signatures are legally enforceable and compliant with applicable standards.
Our secure platform can check names, signature authentication and documents using both Advanced and Qualified E-signatures. The technology ensures high standards for both legal and security purposes. Passports can be verified, using NFC eChip and the system offers geolocation tracking to ensure witnesses signatures are within a 10 metre range of the signer.
The e-signature platform offers automated document signing and e-witness signing. Geolocation technology is provided to ensure witnesses are within 10 metres of the signer, providing enhanced compliance for remote document signing.
The e-signature platform offers automated document signing and e-witness signing. Geolocation is provided to ensure witnesses are within 10 metres of the signer, providing enhanced compliance for remote document signing.

What we do

We offer physical and digital document services and solutions with AI powered processing including:-

Get started with Our Esignature Platform!

Contact our team on 0800 046 8081 or click below to contact us.